Project controlling
===================

.. index:: Project controlling

Project controlling consists of the following:

-  Entering information about the project progress
-  Setting of cutoff date
-  Analyse of ongoing and waiting activities


**Enter information about the project progress**

The updating of information about a selected activity can be
accomplished by entering the activity's percentage of completion at
regular intervals.

In order to enter the completed activity's percentage, do as
follows:

- Mark the activity you want to enter in the diagram.
- Activate the tab **General** in the window Activity properties.
- Enter the percentage in the field **Completed**.
- Click on the button **OK**.

|image0|

**Alternative 1:** You can enter the completion percentage in the
context menu of the activity.

**Alternative 2:** Select a task and click the menu item **Start > Schedule >...**

|image1|

**Alternative 3:** You can enter the completion percentage in the table of the Gantt chart in the columns Quantity, 
Effort and Duration below **Completed**.
- click on **Gantt chart Format > Data > Columns** and selectthe required columns.
- click on **Gantt chart Format > Data > Columns** and select Select the required columns.

|image2|

- Enter eg., how much effort has been completed.

|image3|

**Note:** If there is a number of activities linked as **Finish-Start**,
and if the successor has more than 0% in the field **Completed**, its
predecessor is set automatically to the value 100%.

**Setting of cutoff date**

A cutoff date is the point of time at which the percentages were 
entered last time. A cutoff date is determined by means of a check mark (a small
triangle in the upper part of the timescale).

Example: Gantt chart with determined cutoff date and percentages (black
bar in activities).

|image4|

**Analyse of ongoing and waiting activities**

You can view the project information by
clicking on the blank space in the window of the main project.

|image5|

-  **Completed** - Number of finished activities.
-  **Started** - Number of started activities.
-  **Still not started** - Number of activities that have not yet started.
-  **All** - Number of all activities.
-  **Reserve** - Difference in time between the finish date of the
   latest activity and the cutoff date of the project.
-  **Completed** - Percentage of the project's progress (is calculated only
   by means of the activities duration).
-  **Ongoing and waiting activities** - This list shows detailed
   information about activities that have just started or are ready to
   be started.
   
The column **Difference** shows the deviation between the actual
progress of activities at the moment and at the cutoff date (negative
difference: delay / backlog, positive difference: gain of time).

.. |image0| image:: ../images/project_managen3.png
.. |image1| image:: ../images/project_managen2.png
.. |image2| image:: ../images/project_managen1.png
.. |image3| image:: ../images/project_managen0.png
.. |image4| image:: ../images/project_managen4.png
.. |image5| image:: ../images/project_managen5.png